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RTI मुद्रण ई-मेल

i. The organization, functions and duties.


Transfer of erstwhile Progeny Testing Bull Farm Hisar from the Haryana State Government, to the Indian Council of Agricultural Research in the year 1985, paved the way for the establishment of the Central Institute for Research on Buffaloes (CIRB) under the aegis of Indian Council of Agricultural Research (ICAR), New Delhi. Available infrastructure, land, assets and buffalo herd of the Progeny Testing Bull Farm were transferred to the CIRB and the Institute started functioning from 1st February 1985 at Hisar.

The sub-campus was established in December 1987 at Bir Dosanjh, Nabha, District Patiala with the transfer of Nili- Ravi Buffalo Farm from the Punjab State Government.



To develop and propagate high yielding elite buffalo germplasm for quality milk and meat production while retaining inherent draughtability across different regions of the country.



To improve the buffalo through identification, conservation and propagation of elite germplasm; having high efficiency of reproduction and nutrient utilization for sustainable production and commercialization.



  • To promote and undertake research on all aspects of buffalo production.
  • To establish nucleus breeding herds of important buffalo breeds.
  • To collaborate with national and international Institutes in the area of buffalo research and development.
  • To act as repository of information on all aspects of buffalo production and development.
  • To undertake extension activities for technology transfer.

Organisational Setup

Director is the executive head of the institute and is the chairman of the Institute Management Committee (IMC) which is responsible for all policy and decision making regarding the functioning of institute. Research Advisory Committee (RAC) reviews the research achievements of the institute and its consistency in view of the mandate of the institute and suggests research programmes based on national/global context of research in the thrust areas. Director is also chairman of the Institute Research Council (IRC) that monitors the progress of research projects. The research and extension activities at the institute are looked after by the respective Heads/ In- charges of Divisions and by the Officer In-charge at sub-campus Nabha. The institute Joint Staff Council (IJSC) looks after the grievance and welfare of staff members of the institute.


 ii. The powers and duties of officers and employees


Power and Duties



·         To provide administrative and management leadership to CIRB including its Sub Campus and the network programs.

·         To provide research guidance on buffalo improvement.

·         To develop effective linkages with other agencies/institutions on matters connected with buffalo improvement.

·         To perform any other duty as may be assigned by the Council.


I/c Division

Monitoring and implementation of research and related activities, performance appraisal of staff, day to day administration of the division


Functions of PME Cell

1.    To coordinate and synthesize the recommendations of QRT, RAC, IRC, Vision documents of institute and ICAR to recommend research priorities of the institution for shortlisting priority researchable problems across crop(s)/divisions/ programmes/commodity/livestock etc. at institution level. (Priority setting)

2.    Annual updating and presenting the report to the Director of the institution for assigning research projects.

3.    To coordinate and arrange for annual monitoring of each on-going project and evaluation of completed projects through internal and external experts.

4.    To coordinate and arrange for technology validation and/or impact assessment of successful technology claimed by scientist(s) through internal and external experts.

5.    Regularly sensitizing and capacity building of research managers and scientists through training programmes.

Maintaining a database on all publications, technologies developed, IPRs, consultancies, projects undertaken in the past 10 years and on-going projects.

I/C Animal Farm

Coordinating animal health and production activity of farm

I/C Semen Lab

Coordinating semen production and sale

I/C Agriculture Farm

Coordinating round the year fodder/crop production  at the farm


Providing IT facilities at the institute


To facilitate IP management and technology transfer and commercialization


Planning training schedules, coordinating training programmes

I/c Store

Receipts and entry of procured goods

I/C Estate & Electrical Section

Civil/Electrical maintenance of buildings, roads and residential quarters and undertaking  repair/petty/minor works departmentally.

I/C Milk Distribution

Co-ordinating distribution of farm produced milk

Grievance Committee

To address grievances of employees at institute level

Scope of Grievance Committee

The scope of the Grievance Committee shall be as follows:

·         The Grievance committee will provide an apparatus in the institutional framework that may:

i)     Facilitate easy access to individuals for ventilating their own personal grievances:

ii)    Ensure speedy consideration of grievance and decision thereon:

iii)   Impart a degree of objectivity and fair play in the whole process.


b)       The Grievance Committee should not look only into technicalities but would help to establish good communication between the office of the unit and the employees.


The Grievance Committee should make every effort to remove misunderstandings and to develop congenial atmosphere in the unit.


2)       The Grievance Committee shall consider only individual grievances of specific nature of an employee raised personally by the concerned aggrieved employee.


The Grievance Committee shall not consider:

·          Any grievance relating to subjects for which separate committees exist.

·         Any grievance of general applicability or of collective nature or raised collectively by more than one employee.

Any grievance arising out of disciplinary action having been taken against on employee under Disciplinary Rules.


I/C RFD Cell

Preparation, compilation and timely submission of RFD monthly, half yearly and annual achievement report

I/C Landscape Section

Supervising landscaping of institute premises

I/C Workshop

Maintenance and providing of vehicles; tractors and farm implements for various operations.

I/C Internal security

To ensure watch & ward of institute property.

I/C Guest House

Providing accommodation to the guests.

I/C Library

To maintain journals, books, reports etc. To act as Nodal Officer for CeRA.


Co-ordinating institute activity with media


Central Public Information Officer is responsible  to provide information to persons requesting for the information under RTI Act, 2005.

Member secretary, RAC

All meetings of the Research Advisory Committee shall be called by notice in writing by and under the hand of the Member-Secretary of the Committee. An omission to give notice or late receipt or non-receipt of notice by any member shall not invalidate the proceedings of the meeting. The proceedings of the Research Advisory Committee shall be forwarded to the Director-General, ICAR by the Member-Secretary, after getting the same approved from the Chairman, immediately and the Director of the Institute should ensure that the proceedings are delivered to the Secretary, ICAR within a week of the meeting.


Member Secretary, IMC

All meetings of the Management Committee shall be called by notice in writing by and under the hand of the Member-Secretary of the Committee.


Secretary, IRC

All meetings of the Staff Research Council shall be called by notice in writing by and under the hand of the Member-Secretary. An omission to give notice or late receipt or non-receipt of notice by any member shall not invalidate the proceedings of the meeting.


Action on the Proceedings of the Staff Research Council will be initiated immediately after the same are approved by the Chairman and circulated to all concerned. The Member-Secretary of the SRC will monitor the follow-up action, which will be reported at the next meeting of the SRC.


Prioritization and recommendation of purchase proposals

Tender opening committee

Opening of invited bids

Technical selection committee

Evaluation of technical aspects of the invited bids and selection of technically qualified goods

Scientific personnel

Scientific personnel are engaged in agricultural research and education (including extension education) whether in physical, statistical, biological engineering, technological or social sciences. This category also include persons engaged in planning, programing and management of scientific research.

Technical officer

Technical personnel shall be those who perform technical service in support of research and education whether in the Laboratory, Workshop or Field, or in areas like Library, Documentation, Publication and Agricultural Communication.


To provide administrative support for the work of the Institute.


General Duties

i)             Distribution of work among the staff as evenly as possible-that  is one Assistant should not be over loaded while the other is idle:

ii)            Training. Helping the advising the staff

iii)           Management and co-ordination of the work;

iv)           Maintenance of order and discipline in the section;

v)            Maintenance of a list of residential address of the staff.

A)           Responsibilities relating to Dak

i)             To go through the receipts;

ii)            To  submit receipts which should be seen by the Branch Officer or Higher Officers at the dak stage;

iii)           To keep a watch on any hold-up in the movement of dak; and

iv)           To scrutinize the section diary once a week to know that it is being properly maintained.

B)           Responsibilities relating to issue of drafts.

i)             To see that the draft is letter perfect i.e. all correction have been made before it is marked for issue;

ii)            To indicate whether a clean copy of the draft is necessary;

iii)           To indicate the number of spare copies require;

iv)           To check whether all enclosures are attached;

v)            To indicate mode of dispatch.

C)           Responsibility for efficient and expeditious disposal of work and check on delays:

i)             To keep a note of important receipts with a view to watching the progress of action;

vi)           To ensure timely submission of arrear and other returns;

vii)          To undertake inspection of Assistants, table to ensure that no paper of file has been overlooked;

viii)         To ensure that cases are not help up at any stage;

ix)           To go through the list of periodical returns every week and take suitable action of items requiring attention during next week.

D)           Independent disposal of cases:

He should take independently action of the following types:-

i)             Issuing reminder;

ii)            Obtaining or supplying factual information of a non-classified nature;

iii)           Any other action which a Section Officer is authorized to take independently.

E)            Duties in respect of recording and indexing

i)             To approve the recording of files and their classification;

ii)            To review the recorded file before destruction;

iii)           To order and supervise periodic weeding of unwanted spare copies;

iv)           Ensuring proper maintenance of registers required to be maintained in the section.

F)            Ensuring proper maintenance of reference books, office orders etc. and keep them up-to-date.

G)           Ensuring neatness and tidiness in the Section.

H)           Dealing with important and complicated cases himself.

I)             Ensuring strict compliance with Departmental Security instructions.

Assistant/Upper Division Clerk:- He works under the orders and supervision of the AAO/AO and is responsible for the work entrusted to him.

Where the line of action on a case is clear or clear instructions have been given by the Branch Officer or higher officers he should put up a draft without much noting. In other cases he will put up a note keeping in view the following points:-

i)             To see whether all facts as are open to check have been correctly stated.

ii)            To point out any mistakes or mis-statements of the facts.

iii)           To draw attention where necessary to precedents or Rules and Regulations on the subject.

iv)           To put up the Guard file, it necessary, and supply other relevant facts and figures.

v)           To bring out clearly the question under consideration and suggest a course of action wherever possible.


F & AO

The duties of Finance & Accounts Officers of the Indian Council of Agricultural Research and its Institutes etc. are broadly indicated below:

1.    To exercise judicious scrutiny of all financial sanctions copies of which should invariably be furnished to the Finance & Accounts Officer.

2.    Fixation of pay will be checked by the Finance & Accounts Officer before any orders are issued in this behalf by the administrative authorities. He need not, however, be consulted at the time of sanction of annual increments or for the fixation of pay at the minimum of the time scale under the normal rules.

3.    To pre-audit all payments from the funds of the Council/Institutes with reference to proper sanction and budget provision.

4.    To prepare cheques for all payments and withdrawals from the Bank Account for signatures and counter-signatures o the officers authorized in this behalf, after the bills have been pre-audited and passed for payment.

5.    To maintain the Main Cash Book in respect of all receipts deposited into the Bank Account or payments or withdrawals made therefrom.

6.    To watch adjustment/clearance of all advances, deposits and Remittance transactions through objection book or separate register or Broadsheet.

7.    To maintain Classified Abstract of all receipts and payments, and to render monthly accounts to ICAR by the prescribed date each month.

8.    To prepare Revised Estimates and Budget Estimates.

9.    To watch the progress of receipts and expenditure against the sanctioned Estimates and to caution the officers concerned as and when the variations are wide.

10. To furnish to the Director (Finance), the reports/returns in the prescribed formats.

11. To assist in checking of comparative statements of tenders for works and supplies and of quotations for other purchases.

12. Vetting of all purchase proposals.

13. To examine the forms of contracts, invitation to tenders etc. when the approved form and substance of the contract require any change.

14. To advise on all financial matters which may be referred to him by the officers concerned or which may come to his notice in the course of scrutiny of sanctions/orders/bills etc.

15. To watch receipt of audited statements of accounts and utilization certificates in respect of grants-in-aid made to outside Institutes or bodies.

16. In respect of schemes financed by outside agencies transactions should be booked separately under ‘Deposits’. At the end of the year a statement of account should be rendered to the parties concerned duly certified by Audit and any excess of expenditure should be recovered forthwith. For any balance at credit their acceptance should be asked for and kept on record, until it is refunded on the termination of the scheme.

17. With a view to giving greater flexibility of operation including planning for better expenditure control in the context of powers delegated to the Directors of the Institutes, the following procedure of remittance of funds to the Institute has been adopted by the Council:-

18. To maintain the audit registers etc.


Private Secretary/ Personal Assistant/ Stenographer

He should keep the officer free from the worries of a routing nature by mailing correspondence, filing papers, making appointments, arranging meetings and collecting information. He should be skilled in human relations. An officer has to depend on his Personal Assistant for routing jobs so as to have more time to devote himself of the work in which he has specialized. The personal Assistant should earn the trust of his officer for being entrusted with confidential and secret papers. He is the keeper of secrets and an Assistant of the boss. He should be popular with the persons who come in contact with his boss officially or who are helpful to his boss or who have dealings with the boss as professional men.

Some of the more specific functions are enumerated below:-

i)             Taking dictation in shorthand and its transcription in the best manner possible.

ii)            Fixing up of appointments and if necessary canceling them.

iii)           Screening the telephone calls and the visitors in a tactful manner.

iv)           Keeping an accurate list of engagements, meetings etc. and reminding the officer sufficiently in advance for keeping them up.

v)            Maintaining in proper order the papers required to be retained by the officer.

vi)           Keeping a note of the movement of files, passed by his officer and other officers, if necessary.

vii)          Destroying by burning the stenographic record of the confidential and secret letter after they have been typed and issued.

viii)         Carrying out the corrections to the officer’s reference books.

ix)           Relieving the boss of much of his routine work and generally assisting him is such a manner as he may direct.



Assistant/Upper Division Clerk:- He works under the orders and supervision of the AAO/AO and is responsible for the work entrusted to him.

Where the line of action on a case is clear or clear instructions have been given by the Branch Officer or higher officers he should put up a draft without much noting. In other cases he will put up a note keeping in view the following points:-

i)             To see whether all facts as are open to check have been correctly stated.

ii)            To point out any mistakes or mis-statements of the facts.

iii)           To draw attention where necessary to precedents or Rules and Regulations on the subject.

iv)           To put up the Guard file, it necessary, and supply other relevant facts and figures.

v)            To bring out clearly the question under consideration and suggest a course of action wherever possible.


Lower Division Clerks are ordinarily entrusted with work or routine nature, for example registration of dak, maintenance of section, Diary, File Register, File Movement Register, Indexing and Recording, typing comparing, dispatch, preparation of arrears and other statements, supervision of correction of reference books and submission of routine and simple draft etc.


Skilled Support Staff

Providing help and support the Scientific, Technical, Administrative and Auxiliary categories of staff. They may be skilled, semi-skilled or unskilled.


iii. The procedure followed in the decision making process, including channels of supervision and accountably

·         As per hierarchical line of control depicted in the organizational setup

·         By interaction with In-charges and staff.

·         By interaction with stake holders

iv. The norms set by it for discharge of its functions

·         As per hierarchical line of control depicted in the organizational setup

·         In-charges to oversee the activities of divisions/section

·         AO, F&AO to oversee the administrative and financial aspects.

v. The rules, regulations, instruction, manual and records, held by it or under its control or used by its employees for discharging its functions

General Rules; T.A. Rules; CCS (Leave) Rules; Dearness Allowance and Dearness Relief; HRA and CCA; Pension Compilation; CCS (Commutation of Pension) Rules; CCS (Extra-ordinary pension) Rules; Staff Car Rules; Medical Attendance Rules;  CCS (CCA) Rules; General Provident Fund (Central Services) Rules; Leave Travel Concession Rules; Children’s Educational Assistance; General Financial Rules; Delegation of Financial Powers Rules; House Building Advance Rules;  Suspension and Rein-statement ; Overtime Allowance Rules; CCS (Revised Pay) Rules; Central Treasury Rules, Vol.I; CCS (Temporary Service) Rules, 1965; Central Administrative Tribunal (Act, Rules and orders); Advances to Central Government Servants; Central Government Account (Receipts and Payments) Rules; Manual on Disciplinary Proceedings; Manual on Establishment and Administration; Manual on Office Procedure; Master Manual for DDOs and Heads of Offices-Part-I-Finance and Accounts; Master Manual for DDOs and Heads of Offices – Part-II-Establishment; ICAR Establishment & Administration Manual; ARS Rules; Technical Service Rules

vi. A statement of the categories of documents that are held by it or under its control




Document Title



Periodicity of



Research proposals

(Concept note and


Details of proposed research



As per Record




Research progress

reports (RPF-II)

Details of the progress of

research project




Project completion

report (RPF-III)

Details of the completed project




Annual reports

Detailed activities of the


I/c Library



Results frame work

document (RFD)

Description and success

indicators of various

activities of the institute

Nodal officer




RAC agenda and



Agenda for RAC meetings

and the committee



secretary, RAC



IMC agenda and


Agenda for IMC meetings and the committee recommendations


secretary, IMC



IRC proceedings

Recommendations of the



secretary, IRC




MoU for contract research,

consultancy and technology





Training proposals

Details of the proposed training programme

I/c ToTE



Training manual

Details of the training content

I/c ToTE



Store records

Inventory of the procured goods, asset register

I/c Central Store



Purchase files

Invited bids, technical selection committee comments, purchase

contracts, installation reports

and bills




Office orders

Appointments, promotion,

procurement, financial





Service record

Details of officers/staffs





EL, Medical, LTC, GPF, Tender, Imprest, Joining report, Store requisition, bill adjustment etc.




vii. The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy and implementation thereof


(a)  RAC and IRC for monitoring research, training and extension activities in the institute


The Institute has a Research Advisory Committee (RAC) comprising of following eminent professionals in animal nutrition and physiology for guiding the institute research activities. The committee also comprises of public representative to guide on basic issues at farm-gate level.



Research Advisory Committee

Sl. No

Name and Address



Dr. U.K. Mishra, Vice Chancellor, Chhattisgarh Kamdhenu Vishwavidyalaya, Durg



Dr. S.B.S. Yadav,

Ex-Dean, CVAS,Bikaner,

A-1, Ravi Vihar, Near Hotel Vasant Vihar,

Bikaner-334 001 (Rajasthan).



Dr. S.N. Maurya,

Ex-Vice Chancellor, UPDDUPCVVV,

Mathura,15-A, First Hill Colony,

Behind Gurukul Intl. School,

Kamalwaganza, P.O. Haripur Naik,

Haldwani- 263 189



Dr. D.N. Kamra, National Prof., IVRI,




Dr. Subba Rao, Ex-Dean, CV&AS, Tirpuati,

Plot No. 91, Vasantha Nagar,

JNTU, PO, Kukatpally, Hyderabad-500 085



Dr. Surinder Kumar Gupta, Dean, Vety. Sc. & AH, Sher-e-Kashmir University of Agril. Sciences and Tech. of Jammu






Director, CIRB



Shri Vishwas Parshuram Chitale, Chitale Dairy Bhilawadi Station, District-Sangli-416303 Maharashtra



Sh. Ved Pal, 377-R, Model Town, New Kunjpura Road, Karnal-132001



Dr. S.S. Dahiya, Principal Scientist



(b) Institute Management Committee


The functions of the Institute are monitored by Institute Management Committee (IMC) comprising the following members drawn from state government, universities and representatives from farming community. In addition to public representative members also persons from industry, scientists of eminence and from line departments are involved in the decision making process of the institute.


Institute Management Committee


Sl. No

Name and Address




Director, CIRB, Hisar




Director, Animal Husbandry, Haryana, Panchkula


Upto 13.5.18


Director, Animal Husbandry , Punjab, Chandigarh




Dr. B.S. Sheokand, Director, Extension Education, LUVAS, Hisar




Finance & Accounts Officer, CSSRI, Karnal




Shri Vishwas Parshuram Chitale, Chitale Dairy Bhilawadi Station, District-Sangli-416303 Maharashtra


Upto 3.9.2016


Sh. Ved Pal, 377-R, Model Town, New Kunjpura Road, Karnal-132001


Upto 3.9.2016


Dr. Rajendra Kumar, Principal Scientist (National Fellow), NRCE, Hisar


Upto 11.3.18


Dr. (Mrs.) Poonam Sikka, Principal Scientist, CIRB, Hisar




Dr. A.K. Dang, Principal Scientist (Animal Physiology), NDRI, Karnal




Dr. R.S. Kataria, Principal Scientist (Animal Biotechnology), NBAGR, Karnal




Administrative Officer, CIRB, Hisar

Member Secretary




(c) The Institute Research Committee (IRC) comprises of all the scientists of the institute to promote effective professional interaction and held periodically to approve projects and review the progress. The Director of the Institute is the chairman of IRC.



viii. A statement of the board, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public or the minutes of such meetings are accessible for public.


Details of such meetings are available in the annual reports of the institute and in the proceedings maintained with I/c PME


(ix) a directory of its officers and employees- Attached


(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations; -Attached



 (xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;


Details of budget are available in the annual reports of the institute


xii. The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

- Not Applicable


xiii. Particulars of recipients of concessions, permits and authorizations granted by it

- Not Applicable


xiv. Details of information, available to or held by it, reduced in electronic form


The Institute has a website The information about the latest Researches, Extension packages etc. is available on our website. Other organizational information about the Institute is also available on the website.


xv. The particulars of facilities available to citizens for obtaining information, including working hours of a library or reading room, if maintained for public


The Central Institute for Research on buffaloes uses the following means for facilitating

the flow of information to the concerned public:


·         Office Library – This Institute has a Library, which has a collection of Books,

Foreign Scientific Journals and Indian Scientific Journals.

·         Through News Papers

·         Exhibition

·         Notice Board

·         Inspection of Records in the Office

·         System of issuing of copies of documents

·         Printed Manual Available

·         Website of the Public Authority

·         Other means of advertising


xvi. The Name, designations and other particulars of the public information officers


Name, Organization and Particulars of CPIO and APIO:


a) Central Public Information Officer

Dr. R.K. Sharma

Principal Scientist

CIRB, Sirsa Road

Hisar – 125 001

Tel: 01662-281660 (Off) Fax: 01662-275004


b) Assistant Public Information Officer

Sh. Raj Kumar

Assistant Administrative Officer

CIRB, Sirsa Road

Hisar – 125 001

Tel: 01662-281613 (Off) Fax: 01662-275004


Utmost care has been taken and nothing has been hidden while publishing RTI disclosure. The disclosure includes compilation of data from several available documents as well as common practices that may not have recorded documents. Hence, discrepancy may occur inadvertently either due to typographical error or in interpretation of the administrative matters. Therefore, available documentary evidences will prevail over these compiled data.






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